4 Beneficial Services Provided to HOAs by Property Managers

HOA boards are very busy. Typical HOA responsibilities include collecting dues, having board meetings, maintaining the landscape, taking care of pools and tennis courts, completing maintenance, and more. This is a big job! It can be extremely helpful for an HOA to consider property management companies in Miami Beach to help alleviate some of their day-to-day responsibilities. 

At JMK Property Investment, we have a lot of experience working with HOAs by being a management partner. First, we’ll assign you an experienced Licensed Community Association Manager (LCAM). This person will work closely with the HOA to make sure all needs are handled. Read on to learn about 4 beneficial services that our property managers provide to HOAs.

Board Meeting Preparation and Management

The Licensed Community Association Manager will help you prepare and manage board meetings. First, we can create minutes for the meeting. This way, you will have an organized list going into the meeting of all topics that need to be discussed. In addition, we will provide customized reports to the board seven days prior to the meeting so they can analyze and come up with talking points based on the reports. At the actual meeting, we will take detailed notes and record any further action items. 

We also provide board members with board bulletins. The bulletins communicate any legislative changes or additions to legal/civil code that affect the community. 

Another deliverable we provide is an annual calendar. This calendar contains community events, annual business requirement deadlines, scheduled preventative maintenance, and more! The goal of the calendar is to keep the HOA on track and avoid having to make last-minute or hasty decisions.

Inspection and Maintenance Oversight

At all of our communities, we provide regular inspections to make sure everything looks acceptable and that no maintenance is needed. As far as routine maintenance goes, we keep track of when this is needed to make sure it doesn’t slip through the cracks. At JMK, we have a list of preferred vendors. Due to our years of experience across many properties, we have formed relationships with various vendors to get you the best services and prices possible.

If work is requested by the board, we make sure that we have 3 proposals secured from preferred vendors before picking one. We review each proposal, compare prices and scope of work, and then present to the board an analysis of each proposal. This saves the board a lot of time because they already have all the information in front of them to make a good decision. Once the work begins, we carefully monitor the project to make sure everything is going according to plan and that all deadlines are being met. We report back to the board about progress and answer any questions that may come up.

Homeowner Support

Another benefit of working with a property management company like JMK is that we provide high-quality and consistent service to homeowners in the community. First, we provide the HOA with an easy way to collect dues. We give homeowners the ability to pay online or mail in their payments. We also handle any situations of delinquent payments in a careful and kind manner. 

An additional service we provide homeowners with is emergency after-hours service. In fact, we are available 24/7 to address any needs in the community. Whether this is a burst pipe in the middle of the night or a resident locked out on a holiday, we are here to help. The emergency service line leads homeowners to our preferred vendors. Whether a plumber or a locksmith is needed, your residents will be getting the best service possible, even after hours.

Legal Compliance

At JMK, we stay up-to-date on changes to laws and regulations that may affect your community. We provide the board with anything we find connected with legal compliance to make sure the community continues to run safely and in accordance with new laws. Currently, there are many changes happening with community rules and regulations in response to COVID-19. For example, many new rules have been enacted for community swimming pools. New rules include hand sanitizer or disinfecting wipes available on the deck, 6-foot separation of lounge chairs, and frequent cleaning of pool equipment like chairs, gates, handrails, and more. At JMK, we make sure that everyone from the board to the residents to the pool lifeguards is aware of the regulations and how to safely comply with them. 

We also make sure that when new projects arise, the board is familiar with the regulations surrounding the project. For example, if a new neighborhood clubhouse is being built, we provide the board with legal insight about things like complying with local zoning and building department rules and regulations.

It can be easy for an HOA to feel overwhelmed. Stress no further! Look into property management companies in Miami Beach, such as JMK Property Investment, to provide you with the help you need. We provide HOAs with day-to-day support to take some of the burden and responsibility off their plate. We help the board prepare for meetings, we schedule and oversee maintenance, we take care of the homeowners’ needs, and we make sure every aspect of the community is in compliance with the applicable laws and regulations. At JMK, we have years of experience partnering with HOAs in many different types of communities. We have worked in master-planned communities with sub-associations, single-family communities, condo communities, townhome communities, and more. Our goal is to make the HOA’s life easier by providing oversight over the community and giving the board a constant stream of information. If you are an HOA looking for a property management company to partner with, look no further. Contact JMK Property Investment today!